Non-University Clients
Introduction
UIC Meetings and Conferences is excited to invite non-university groups to use our exceptional facilities. Experience an inspiring environment that is perfect for your meetings and events!
To initiate the space request, please fill out our Reservation Request Form below and email it to the appropriate Event Coordinator. Please email Thea Ward (thea@uic.edu) for Student Center East and Sarah Thomas (sthoma38@uic.edu) for Student Center West inquiries.
Non-university clients must sign a Facilities Use Contract and provide the university with a Certificate of Liability Insurance. Please click here for insurance requirements. The contract process will begin once your request form is received and space is tentatively reserved.
Room Rate Qualifications:
- The outside organization rate is granted when an external organization hosts an event at UIC.
- The affiliated rate is granted to external organizations when the organization is non-profit.
Payment:
- Payments can be made by cash, check, credit card, or ACH payment.
- Payments are due three to five business days before the event. If any late add-ons are charged to the event confirmation, a follow-up invoice will be sent, and the invoice must be paid following the event.
- Failure to provide payment will result in restricted future reservation privileges.
If you need assistance or would like more information, please call 312-965-1708.
Reservation Request Form
Tentative Holds & Cancellation Policy
Tentative Hold Policy
Space can be held tentatively for up to two weeks. After two weeks, you must either confirm the space or the tentative hold will expire. To ensure fair access to our spaces, a single client may hold no more than three concurrent dates for the same event. All holds remain subject to the standard two-week expiration rule.
Rooms confirmed for more than 2 weeks are subject to the following cancellation fees based on the venue and timeframe:
Illinois Rooms/Thompson Rooms/Student Services Building
- 1 to 21 days prior notice: Billed at 100% of the room cost.
- 22 to 31 days prior notice: Billed at 50% of the room cost.
Cardinal Room & Room 301
- 1 to 14 days prior notice: Billed at 100% of the room cost.
- 15 to 21 days prior notice: Billed at 50% of the room cost.
All Other Meeting Spaces
- 1 to 7 days prior notice: Billed at 100% of the room cost.
- 8 to 14 days prior notice: Billed at 50% of the room cost.
⚠️ Critical Deadline Note
Cancellations submitted after 12:00 PM the day prior, day-of, or resulting in a no-show are billed at 100% of the room cost plus all scheduled amenities and equipment.