Non-University Clients
Introduction
UIC Meetings and Conferences is excited to invite non-university groups to use our exceptional facilities. Experience an inspiring environment that is perfect for your meetings and events!
To initiate the space request, please fill out our Reservation Request Form below and email it to the appropriate Event Coordinator. Please email Thea Ward (thea@uic.edu) for Student Center East and Sarah Thomas (sthoma38@uic.edu) for Student Center West inquiries.
Non-university clients must sign a Facilities Use Contract and provide the university with a Certificate of Liability Insurance. Please click here for insurance requirements. The contract process will begin once your request form is received and space is tentatively reserved.
Room Rate Qualifications:
- The outside organization rate is granted when an external organization hosts an event at UIC.
- The affiliated rate is granted to external organizations when the organization is non-profit.
Payment:
- Payments can be made by cash, check, credit card, or ACH payment.
- Payments are due three to five business days before the event. If any late add-ons are charged to the event confirmation, a follow-up invoice will be sent, and the invoice must be paid following the event.
- Failure to provide payment will result in restricted future reservation privileges.
If you need assistance or would like more information, please call 312-965-1708.
Reservation Request Form
Room Holds/Cancellation Policy
Space can be held tentatively for up to two weeks. After two weeks, you must either confirm the space and begin the contract process or the reservation will be canceled. We will only hold a maximum of two dates.
Rooms that have been confirmed, regardless of the contract status, for more than 2 weeks may be subject to cancellation fees as follows:
Summer Conferences
< 15 days prior, 100% of the cost of the room
15 – 29 days, 50% of the cost of the room
30 – 59 days prior, 25% of the cost of the room
Illinois Rooms/Thompson Rooms
< 15 days prior, 100% of the cost of the room
15 – 29 days, 50% of the cost of the room
All other spaces
< 7 days prior, 100% of the cost of the room
8 – 14 days prior, 50% of the cost of the room