University Departments
EFFECTIVE JULY 1, 2020, DEPARTMENTS MUST PROVIDE A C-FOAP IN ORDER TO HOLD SPACE. The C-Foap will be charged on the first of the month after your event.
The reservation request form can be downloaded and emailed to the appropriate Events Administrator. Please use this form for all indoor request for Student Center East, Student Center West, and Student Services Building.
If you need assistance prior to completing the form, please email Thea Ward (Thea@uic.edu) for Student Center East, Student Center West, and Student Services Building inquires.
All requests for outdoor spaces require additional approvals. Requests must be made through UIC Connection. If you already have access, you can use the “create an event form”. If you need access or for additional information, please contact Janina Castillo Rojas.
Payment
A C-FOAP is required at the time of reservation. You will be charged on the 1st of the month following your event.
Events are not considered confirmed until the person making the request has received an email confirmation.
Reservation Request Form
Room Holds/Cancellation Policy Heading link
Space can be held tentatively for up to two weeks. After two weeks, you must either confirm the space or the reservation will be canceled. We will only hold a maximum of three dates.
Rooms that have been confirmed for more than 2 weeks may be subject to cancellation fees as follows:
Summer Conferences
< 15 days prior, 100% of the cost of the room
15 – 29 days, 50% of the cost of the room
30 – 59 days prior, 25% of the cost of the room
Illinois Rooms/Thompson Rooms
< 15 days prior, 100% of the cost of the room
15 – 29 days, 50% of the cost of the room
All other spaces
< 7 days prior, 100% of the cost of the room
8 – 14 days prior, 50% of the cost of the room