University Departments
Introduction
DEPARTMENTS MUST PROVIDE A C-FOAP TO HOLD SPACE.
The reservation facility request form can be downloaded and emailed to the appropriate Event Coordinator. Please see below. If you need assistance before completing the form, please email Thea Ward (thea@uic.edu) for Student Center East and Sarah Thomas (sthoma38@uic.edu) for Student Center West and Student Services Building inquiries.
- Events are not considered confirmed until the person making the request has received an email confirmation.
Room Rate Qualifications:
- The Department rate is granted when a University Department hosts an event with attendees who are University Faculty, Staff, or Students.
- Events organized by a University Department that are open to the general public and include non-university attendees will be billed at an Affiliated rate.
- Meetings & Conferences staff reserve the right to make final determinations regarding the rates and fees applicable to event reservations.
Payment
- C-FOAP is required at the time of reservation. The C-FOAP will be charged once the event has passed.
Reservation Facility Form
Room Holds/Cancellation Policy
Space can be held tentatively for up to two weeks. After two weeks, you must either confirm the space or the reservation will be canceled. We will only hold a maximum of three dates.
Rooms that have been confirmed for more than 2 weeks may be subject to cancellation fees as follows:
Summer Conferences
< 15 days prior, 100% of the cost of the room
15 – 29 days, 50% of the cost of the room
30 – 59 days prior, 25% of the cost of the room
Illinois Rooms/Thompson Rooms
< 15 days prior, 100% of the cost of the room
15 – 29 days, 50% of the cost of the room
All other spaces
< 7 days prior, 100% of the cost of the room
8 – 14 days prior, 50% of the cost of the room