University Departments

All events require registration and the registration information goes to both EHSO and contact tracing, but pre-approval is only required for events over 100 people or events asking for an exemption from any of the event safety guidelines.

https://vcha.uic.edu/about/vcha-initiatives/covid-19-university-events-form/

All indoor meetings and events must follow university COVID-19 protocols.  Currently, social distancing is not required for people who are vaccinated, as long as the event does not have food or beverages.  People who are unvaccinated must continue to maintain 6' social distance.  Food and beverages are only allowed at events with 6 social distancing.  MASKS ARE REQUIRED REGARDLESS OF VACCINATION STATUS.  

 

EFFECTIVE JULY 1, 2020, DEPARTMENTS MUST PROVIDE A C-FOAP IN ORDER TO HOLD SPACE.  The C-Foap will be charged on the first of the month after your event.

The reservation request form can be downloaded and emailed to the appropriate Events Administrator. Please use this form for all indoor request for Student Center East, Student Center West, and Student Services Building.

If you need assistance prior to completing the form, please email Thea Ward (Thea@uic.edu) for Student Center East requests or John Palmatier (Johnpa@uic.edu) for Student Center West or Student Services requests.

Requests for outdoor spaces require additional approvals. Requests must be made through UIC Connection. If you already have access, you can use the “create an event form”. If you need access or for additional information, please contact Nikki Andrae.

Payment

A C-FOAP is required at the time of reservation.  You will be charged on the 1st of the month following your event.

Events are not considered confirmed until the person making the request has received an email confirmation.

Reservation Request Form

Room Holds/Cancellation Policy

Space can be held tentatively for up to two weeks.  After two weeks, you must either confirm the space or the reservation will be canceled.  We will only hold a maximum of three dates.

Rooms that have been confirmed for more than 2 weeks may be subject to cancellation fees as follows:

Summer Conferences

< 15 days prior, 100% of the cost of the room

15 – 29 days, 50% of the cost of the room

30 – 59 days prior, 25% of the cost of the room

Illinois Rooms/Thompson Rooms

< 15 days prior, 100% of the cost of the room

15 – 29 days, 50% of the cost of the room

All other spaces

< 7 days prior, 100% of the cost of the room

8 – 14 days prior, 50% of the cost of the room

 

Contact Staff for SCE Reservations

Contact Staff for SCW and SSB Reservations