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Registered Student Organizations

Fall 2022 Semester:

Registered Student Organizations for 2022-2023 may reserve weekly meetings and special events.  If you are not registered for 2022-2023, please go to the Center for Student Involvement (CSI) website to learn more about the annual registration process.

The following spaces are available for the Fall 2022 semester:

Room 603:  Conference for 24
Room 605:  Auditorium for 98
Room 611:   Conference for 10
Room 613:   Auditorium for 60
Room 713:   Cleared/Dance
White Oak:  Auditorium for 42
Fort Dearborn:   Conference for 20
Rathskellar:   Auditorium for 60
Room 302*:   Custom Set Up
Cardinal Room:   Custom Set Up
Illinois Rooms (6pm - 10pm):   Custom Set Up

Please keep these set ups in mind when requesting space.  You will be assigned to the space that best fits your set up needs, which may not be your preferred space.

*Requests for room 302 are being accepted and will be tentatively reserved for organizations on a first-come, first-served bases, but can not be confirmed at this time due to upcoming renovations.

Before requesting space, please read the policies on this page.  Your organization will be held responsible for adhering to these policies.

HOW TO RESERVE SPACE

In order to reserve space, please complete a space request form in UIC Connection at http://connect.uic.edu by using the “Create event” function. Under the organizational tools, only the president, vice president, and treasurer of your student organization can request room space. Under “Events”, if you do not see the “Create Event” button, you are not authorized to request space.

The first page is basic event information. On the second page, you will complete additional event information depending on the type of space you are requesting. Upon event approval, your event will be emailed to the person who requested the space and be posted in UIC Connection!

Events are not considered confirmed until the person who requested the space has received an email confirmation from the Office of Meetings & Conferences.

Please click here for more information on creating an event in UIC Connection.

Events are not considered confirmed until the person making the request has received an email confirmation.

PLEASE NOTE:  Rooms are provided free of charge and equipment is offered at a discounted rate only for Registered Student Organizations using the space for their organization or with other UIC students.  If your organization is partnering with a campus department, the campus department rate will be charged for both the room costs and equipment costs.  If your organization is partnering with a non-university group, you will be charged at the affiliated rate for rooms and equipment.  If your event has more than 50% non-UIC attendees, you will be charged the affiliated rate for rooms and equipment.  Meetings and Conferences reserves the right to determine the rate that your organization will be charged.  If you reserve space for your organization and it is determined at a later date that the event was coordinated with a campus department or outside organization, the costs listed will be added to your reservation.

COVID Restrictions:  Indoor masking is recommended, but not required.  University Covid policies are subject to change.  Meetings and Conferences will enforce any Covid restrictions as determined by the university.  See HERE for UIC COVID information.

 Contact Meetings and Conferences:

For assistance with reserving space, please call 312-413-1780, email Janina Castillo-Rojas at jcrojas@uic.edu, or visit us in Room 380A Student Center East.

For On-Site event assistance, please call 31-965-1708.

Tips to plan a successful event

The Office of Meetings and Conferences is happy to assist you in planning your event.  We have space for weekly and general body meetings, signature events, performances, conferences, and special events.

We are available to assist you in planning your event.  We focus not just on your reservation, but in determining the appropriate space and the appropriate set up to reach the desired outcome of your event.  All Illinois Room events and other special events require a premeeting three weeks in advance of your event.