University Departments
DEPARTMENTS MUST PROVIDE A C-FOAP TO HOLD SPACE. The C-Foap will be charged on the first month after your event.
The reservation request form can be downloaded and emailed to the appropriate Events Administrator. Please use this form for all indoor requests for Student Center East, Student Center West, and Student Services Building.
If you need assistance before completing the form, please email Thea Ward (thea@uic.edu) for Student Center East and Sarah Thomas (sthoma38@uic.edu) for Student Center West and Student Services Building inquiries.
All requests for outdoor spaces require additional approvals. To request outdoor space, please email Sarah Thomas (sthoma38@uic.edu).
Payment
A C-FOAP is required at the time of reservation. You will be charged on the 1st of the month following your event.
Events are not considered confirmed until the person making the request has received an email confirmation.
Reservation Request Form
Room Holds/Cancellation Policy Heading link
Space can be held tentatively for up to two weeks. After two weeks, you must either confirm the space or the reservation will be canceled. We will only hold a maximum of three dates.
Rooms that have been confirmed for more than 2 weeks may be subject to cancellation fees as follows:
Summer Conferences
< 15 days prior, 100% of the cost of the room
15 – 29 days, 50% of the cost of the room
30 – 59 days prior, 25% of the cost of the room
Illinois Rooms/Thompson Rooms
< 15 days prior, 100% of the cost of the room
15 – 29 days, 50% of the cost of the room
All other spaces
< 7 days prior, 100% of the cost of the room
8 – 14 days prior, 50% of the cost of the room