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Meetings and Conferences

Audiovisual Equipment and Services

Equipment and Services Pricing

Equipment and Services   Rental Rates Rental Rates
    UIC Affiliated and Non-UIC

Anchor System

 

$26.25

$52.50

Audiovisual Technician

 

$40.00/hr (4hr min)

$40/hr (4hr min)

Audiovisual Cart

 

$11.00

$11.00

CD Player

 

$27.30

$54.60

Computer to Data Projector Cable

 

$30.00

$30.00

Computer to Data Projector Cable - Replacement Fee

 

$70.00

$70.00

Data Projector with Screen

 

$105.00

$210.00

DVD Player

 

$52.50

$78.75

Easel

 

$7.00

$14.00

Extension Cords

 

$8.00

$8.00

Extension Cords - Replacement Fee

 

$20.00

$20.00

Flip Chart with Pad of Paper

 

$28.00

$30.00

Internet Connection - Ethernet

 

call for pricing

call for pricing

Internet Connection - Wireless

 

call for pricing

call for pricing

Laser Pointer

 

$5.25

$5.25

Lecture/Podium

 

$5.25

$5.25

Lighting - General Wash (per light)

 

$42.00

$52.50

Microphone

 

$50.00

$75.00

Microphone - Lavalier (Clip On)

 

$100.00

$150.00

Microphone - Wireless (Handheld)

 

$100.00

$150.00

Power Strip

 

$12.00

$35.00

Power Strip - Replacement Fee

 

$15.00

$15.00

Risers

 

$10.00/riser section

$10.00/riser section

Screen - Portable

 

$28.00

$55.00

Signs

 

$5.00/sign

$5.00/sign

Spotlight

 

$52.50

$78.75

Stage

 

$500

$1000

Telephone (line only‚ no phone)

 

$78.00

$156.00

Telephone - Conference

 

$65.00

$130.00

TV

 

$157.50

$210.00

Whiteboard

 

$27.30

$54.60

Portable Sound System (concert quality‚ per speaker)

 

$105.00

$157.50

Sound Feed (for cameras‚ each)

 

$21.00

$42.00

Stanchion (per post)

 

$5.00

$5.00

 

Additional Equipment‚ Services‚ and Fees   Rental Rates Rental Rates
    UIC Affiliated and Non-UIC
Skirting   $5.00/skirt $5.00/skirt
Banner Hanging   $50.00 $75.00
Hi Boys (Student Center East only)   $10.00 $10.00
Other Staffing   $35/hr (4 hr min) $35/hr (4hr min)
Overtime   Cost + 35% Cost + 35%
*Rentals   Cost + 35% Cost + 35%
Technical Assistance   $30.00 $30.00
Coatracks   $10.00 $10.00
Flags (Set of 4)   $25.00 $50.00

*Any item not available may be rented on a cost plus basis.

Late Assessments

The following charges will be assessed when changes are made less than five business days prior to the start of the event unless otherwise stated.

    UIC Affiliated and Non-UIC

Audiovisual Additions

 

Additional $25/item

Additional $25/item

Room Adjustment
(Addition/Subtraction of Furniture)

 

Additional 25% of the Room Cost(<5bussines days)
Additional 50%of the Room Cost(day of event)

Additional 25% of the Room Cost(<5bussines days)
Additional 50%of the Room Cost(day of event)

Complete Change of Setup

 

Additional 150% of the Cost of Room

Additional 150% of the Cost of Room

*Late Reservation

 

Additional $50 Rush Fee

Additional $50 Rush Fee

EVENT/ROOM
CANCELLATIONS

 

 

 

- 60 days prior
- 30-59 days prior
- 15-29 days prior
- <15 days prior

 

No Charge
25% of the Room Cost
50%of the Room Cost
100% of the Room Cost

No Charge
25%of the Room Cost
50% of the Room Cost
100% of the Room Cost

No Show

 

100% of the room Cost

100% of the Room Cost

*A completed reservation form must be processed by 12:00 p.m. the day before the event. If processed after 12:00 p.m.‚ the reservation will be assessed a $50 Rush Fee in addition to the cost of the room.

Payment

University Faculty/Staff/Students: Failure to provide payment prior to an event may result in restricted future booking privileges.
Non-University:Failure to provide payment prior to an event may result in cancellation of the event.

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