Non-University Clients
UIC Meetings and Conferences welcomes non-university groups to use our space.
To initiate the space request, please download our Reservation Request Form and submit it to Thea Ward.
Prior to confirming space, non-university clients are required to sign a Facilities Use Contract and provide the university with a Certificate of Liability Insurance. Please click here for insurance requirements. The contract process will begin as soon as your request form has been received and space has been tentatively reserved.
If you need assistance or would like more information, please call 312-413-5700.
Reservation Request Form
Room Holds/Cancellation Policy Heading link
Space can be held tentatively for up to two weeks. After two weeks, you must either confirm the space and begin the contract process or the reservation will be canceled. We will only hold a maximum of two dates.
Rooms that have been confirmed, regardless of the contract status, for more than 2 weeks may be subject to cancellation fees as follows:
Summer Conferences
< 15 days prior, 100% of the cost of the room
15 – 29 days, 50% of the cost of the room
30 – 59 days prior, 25% of the cost of the room
Illinois Rooms/Thompson Rooms
< 15 days prior, 100% of the cost of the room
15 – 29 days, 50% of the cost of the room
All other spaces
< 7 days prior, 100% of the cost of the room
8 – 14 days prior, 50% of the cost of the room
Payment
Payments can be made by cash, check, or credit card. Payments are preferred prior to your event and are required within 2 weeks of your event. Failure to provide payment will result in restricted future reservation privileges.